Our Policies

This page contains an alphabetical list of University level policies.

The University has in place a range of policies that set out how we intend to act in a particular matter or area of our operations. The policies listed below apply across the University. They have been formally approved by the University Executive or the University Court or Senate or one of their committees as appropriate and are mandatory in nature, i.e. must be followed/adhered to by all concerned.

You can access a policy by its title, either by clicking on the appropriate A-Z letter or the arrow in the column header. You can also search for it by category/theme or by the operational area of the University which owns the policies, i.e. is responsible for its content.

Should you encounter any difficulties with the policy links, please contact policygovernance@ed.ac.uk

Or filter by policy name, category and/or operational area:

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Name	Category	Operational area
Absence Management Policy	Employee Leave and Absence From Work	Human Resources
Academic Blogging Service Notice and Takedown Policy	Learning Technology	IT Services
Academic Misconduct Investigation Procedure	Student Casework	Academic Services
Academic Promotions Policy	Employee Pay, Promotion and Reward	Human Resources
Accessibility Policy	Estate Management	Estates
Accessible and Inclusive Learning Policy	Programme and Course Delivery	Disability and Learning Support Service
Account Expiry Policy	Access to IT Services	IT Services
Admission of Adult Returners to Higher Education, Undergraduate Policy and Procedure for	Student Applications and Admissions	Student Recruitment and Admissions
Admission of Applicants with Criminal Convictions, Policy for	Student Applications and Admissions	Student Recruitment and Admissions
Admission of Children Policy Statement	Student Applications and Admissions	Student Recruitment and Admissions
Admission of Performance Athletes, Undergraduate Policy and Procedure for	Student Applications and Admissions	Student Recruitment and Admissions
Admissions Challenging Circumstances Policy	Student Applications and Admissions	Student Recruitment and Admissions
Admissions English Language Entry Requirements, Policy for	Student Applications and Admissions	Student Recruitment and Admissions
Admissions Feedback, Appeals and Complaints, Policy for	Student Applications and Admissions	Student Recruitment and Admissions
Admissions Fraud, Policy and Procedure for	Student Applications and Admissions	Student Recruitment and Admissions
Admissions Policy	Student Applications and Admissions	Student Recruitment and Admissions
Admissions Recognition of Prior Learning Policy	Student Applications and Admissions	Student Recruitment and Admissions
Adoption and Surrogacy Leave Policy	Employee Leave and Absence From Work	Human Resources
Alcohol and Drugs Policy	Health, Safety and Wellbeing	Human Resources
Annual Leave Policy	Employee Leave and Absence From Work	Human Resources
Annual Monitoring, Review and Reporting Policy	Quality Assurance	Academic Services
Anti-Bribery and Corruption Policy	Financial Code of Conduct	Finance
Anti-Money Laundering Policy	Financial Code of Conduct	Finance
Anti-Slavery Policy	Social Responsibility	Social Responsibility and Sustainability
Apprenticeships-Modern Apprenticeship Policy	General Employment	Human Resources
Assessment and Feedback Principles and Priorities	Assessment and Progression (Taught)	Academic Services
Assistance Animals (dogs), Policy on	Student Support	Disability and Learning Support Service
Associated Institution Policy	Programme and Course Delivery	Academic Services
Authorised Interruption of Study Policy	Student Support	Academic Services
Bank Online Payments Policy	General Finance	Finance
Biodiversity Policy	Sustainability	Social Responsibility and Sustainability
Blackboard Collaborate Data Retention Policy	Learning Technology	IT Services
Blogs Retention Policy	Learning Technology	IT Services
Board of Studies Terms of Reference	Programme and Course approval	Academic Services
Boards of Examiners for Taught Courses and Programmes, Handbook for	Assessment and Progression (Taught)	Academic Services
Business Continuity Management Policy and Framework	Business Continuity	Risk and Resilience Services
Capability Policy	Employee Grievance, Capability and Conduct	Human Resources
Capital Accounting Policy	General Finance	Finance
Cash Handling	General Finance	Finance
Closed Circuit Television (CCTV) Policy	Estate Management	Estates
Code of Student Conduct	Student Casework	Academic Services
Cold Storage Facility Policy	Sustainability	Social Responsibility and Sustainability
Commercial Customer Policy	General Finance	Finance
Commercialisation of Intellectual Property, Policy onA University Login is required to view this policy	Intellectual Property and Copyright	Edinburgh Innovations
Computing Acceptable Use Policy	Access to IT Services	IT Services
Confirmation of Examination Results for Undergraduate Entry, Policy and Procedure for	Student Applications and Admissions	Student Recruitment and Admissions
Conflict Minerals Policy	Sustainability	Social Responsibility and Sustainability
Conflict of Interest Policy	General Employment	Human Resources
Contingent Labour Hiring Policy	General Employment	Human Resources
Contribution Reward Policy	Employee Pay, Promotion and Reward	Human Resources
Control of Legionella Bacteria within Water Systems Policy	Health, Safety and Wellbeing	Estates
Corporate Credit Card Policy	General Finance	Finance
Data protection policy	Data Protection	Legal Services
Degree Regulations and Programmes of Study Postgraduate Degree Programme Regulations	Programme and Course Delivery	Academic Services
Degree Regulations and Programmes of Study Undergraduate Degree Programme Regulations	Programme and Course Delivery	Academic Services
Delegated Authority Schedule	Governance	Governance & Strategic Planning
Digital Preservation Policy	Library and Collections	Library Services
Dignity and Respect Policy	Equality, Diversity and Inclusion	Human Resources
Disciplinary Policy	Employee Grievance, Capability and Conduct	Human Resources
Drinking Water Policy	Health, Safety and Wellbeing	Estates
Dual, Double and Multiple Awards Policy	Programme and Course Delivery	Academic Services
Email as method of contacting students, Policy on University use of	Other Academic Policies	Academic Services
Emergency Time Off for Dependants Policy	Employee Leave and Absence From Work	Human Resources
Endowment Policy	General Finance	Finance
Energy Policy	Sustainability	Estates
Equality Impact Assessment Policy Statement	Equality, Diversity and Inclusion	Human Resources
Exceptional Circumstances Policy	Assessment and Progression (Taught)	Academic Services
Expected Behaviour Policy in relation to Appeals, Complaints, Student Conduct and related procedures	Student Casework	Academic Services
Expenses Policy	General Finance	Finance
External Examiners for Taught Programmes Policy	Assessment and Progression (Taught)	Academic Services
Fair Trade Policy	Social Responsibility	Social Responsibility and Sustainability
Fees Policy	Student Fees	Finance
Fixed Term Contracts - Managing the move to Open-Ended contracts	General Employment	Human Resources
Fixed Term Contracts and Restricted Funding Contracts, Policy on Ending	End of Employment	Human Resources
Flexible Working Policy	General Employment	Human Resources
Forwarding email for ex-staff Policy	Access to IT Services	IT Services
Framework for Curricula	Programme and Course Delivery	Academic Services
Fraud Policy	Financial Code of Conduct	Finance
Good Food Policy	Sustainability	Social Responsibility and Sustainability
Grading - Job Grading Policy	Employee Pay, Promotion and Reward	Human Resources
Grievance Policy	Employee Grievance, Capability and Conduct	Human Resources
Heads of School, Revised Process and Job Description for Appointment of	General Employment	Human Resources
Health and Safety Policy	Health, Safety and Wellbeing	Health and Safety
Health and Safety Policy – Framework: Arrangements	Health, Safety and Wellbeing	Health and Safety
Health and Safety Policy – Framework: Organisation	Health, Safety and Wellbeing	Health and Safety
Heritage Collections	Library and Collections	Library Services
Honorary Degree Withdrawal Procedure	Honorary Degrees	Registry Services
Honorary Status - Policy for the Award of Honorary Status	Employee Pay, Promotion and Reward	Human Resources
Hybrid Workplace Policy	General Employment	Human Resources
Information Security Policy	Information Security	IT Services
Internal Recharges Policy (phased in from August 2022)	General Finance	Finance
International Student Attendance and Engagement Policy	Other Academic Policies	Registry Services
Laboratory Ventilation Policy	Sustainability	Social Responsibility and Sustainability
Laigh Year Regulations	Other Academic Policies	Academic Services
Learning Analytics activities, Policy and procedures for developing and managing	Programme and Course Delivery	Academic Services
Lecture Recording Policy	Learning Technology	IT Services
Library Collections Policy	Library and Collections	Library Services
Library Regulations	Library and Collections	Library Services
Library, Policy for Child Access	Library and Collections	Library Services
Market Supplements Policy	Employee Pay, Promotion and Reward	Human Resources
Maternity Policy	Employee Leave and Absence From Work	Human Resources
Media Hopper Create Notice and Takedown Policy	Learning Technology	IT Services
Media Hopper Create Retention Policy	Learning Technology	IT Services
Menopause Policy	General Employment	Human Resources
Models for degree types	Programme and Course Delivery	Academic Services
Naming Policy: Recognising Philanthropic Contributions and Individuals of Distinction	Gifts and Donations	Development and Alumni
Non-Audit Fees Policy	General Finance	Finance
On-Call, Call-Out and Out of Hours Working Arrangements Policy	Employee Pay, Promotion and Reward	Human Resources
Open Educational Resources Policy	Learning Technology	IT Services
Palm Oil Policy	Sustainability	Social Responsibility and Sustainability
Parental Leave Policy	Employee Leave and Absence From Work	Human Resources
Partner Career Transition Policy	General Employment	Human Resources
Partner Leave Policy	Employee Leave and Absence From Work	Human Resources
Payroll Policy	General Finance	Finance
Performance Sport Policy	Other Academic Policies	Academic Services
PhD by Research oral examinations by video link (Videolinked PhD oral)	Assessment and Progression (Research)	Academic Services
Policy for the Governance and Publication of University Policies	Governance	Governance & Strategic Planning
Postgraduate Admissions to the University of Edinburgh, Policy and Procedure for	Student Applications and Admissions	Student Recruitment and Admissions
Postgraduate Assessment Regulations for Research Degrees	Assessment and Progression (Research)	Academic Services
Postgraduate Tuition Fee Deposits for Taught Degrees, Policy for	Student Applications and Admissions	Student Recruitment and Admissions
Procedures for ConsultancyA University Login is required to view this policy	Commercial Activity	Edinburgh Innovations
Procurement Policy	Procurement	Procurement
Programme and Course Approval and Management Policy	Programme and Course Delivery	Academic Services
Programme and Course Handbooks Policy	Programme and Course Delivery	Academic Services
Protection of Children and Protected Adults Policy	Safeguarding	Human Resources
Receipt and Provision of Gifts, Hospitality and Other Benefits Policy	Financial Code of Conduct	Finance
Recording where you are Working	General Employment	Human Resources
Records management policy framework	Records Management	Legal Services
Recruitment of Ex-Offenders Policy Statement	General Employment	Human Resources
Redundancy Policy	End of Employment	Human Resources
Regrading of Professional Services Jobs	Employee Pay, Promotion and Reward	Human Resources
Relationship - Disclosure of Intimate Relationship Policy	General Employment	Human Resources
Relocation Policy	General Employment	Human Resources
Research Data Management Policy	Research Data Management	Library Services
Research Ethics Policy	Research Ethics	Edinburgh Research Office
Research Misconduct Policy	Employee Grievance, Capability and Conduct	Edinburgh Research Office
Research Publications & Copyright Policy (2021)	Intellectual Property and Copyright	Library Services
Responsible Investment Policy	Social Responsibility	Social Responsibility and Sustainability
Retirement - Flexible Retirement Policy	End of Employment	Human Resources
Risk Management Policy and Risk Appetite Statement	Risk Management	Risk and Resilience Services
Safeguarding in Research	Safeguarding	Edinburgh Research Office
School Director of Quality Role Outline	Staff Roles	Academic Services
Scottish Credit and Qualifications Framework Third Party Credit Rating Policy	Programme and Course Delivery	Academic Services
Secondments Policy	General Employment	Human Resources
Service Eligibility Policy	Access to IT Services	IT Services
Severe Weather Policy	Health, Safety and Wellbeing	Human Resources
Shared Academic Timetabling Policy	Programme and Course Delivery	Registry Services
Shared Parental Leave Policy	Employee Leave and Absence From Work	Human Resources
Smoking - No Smoking Policy	Health, Safety and Wellbeing	Human Resources
Social Media, Policy on Employee Use of	General Employment	Human Resources
Speakers and Events Policy	Speakers and Events	Student Experience Services
Special Circumstances Policy	Assessment and Progression (Taught and Research)	Academic Services
Special Leave Policy	Employee Leave and Absence From Work	Human Resources
Student Appeal Regulations	Student Casework	Academic Services
Student Case Review, Procedure following a Student DeathA University Login is required to view this policy	Student Casework	Student Experience Services
Student Death Protocol	Student Casework	Student Experience Services
Student Intellectual Property Rights, Policy on	Intellectual Property and Copyright	Edinburgh Innovations
Student Maternity and Parental Leave Policy	Student Support	Academic Services
Student Support Framework	Student Support	Registry Services
Student Support Services Review Policy	Quality Assurance	Academic Services
Student Trusted Contacts, Guidance on When to Contact	Student Casework	Student Experience Services
Student Voice Policy	Quality Assurance	Registry Services
Student-Staff Liaison Committee (SSLC) Policy	Quality Assurance	Academic Services
Support for Study Policy	Student Support	Student Experience Services
Sustainability (and Social Responsibility) Policy	Sustainability	Social Responsibility and Sustainability
Sustainable IT: Personal Computing Devices Policy	Sustainability	IT Services
Sustainable Travel Policy	Sustainability	Social Responsibility and Sustainability
Taught Assessment Regulations	Assessment and Progression (Taught)	Academic Services
Trans Equality Policy	Equality, Diversity and Inclusion	Human Resources
Tutors and Demonstrators, Policy for the Recruitment, Support and Development of	General Employment	Human Resources
Undergraduate Progression Board Policy	Assessment and Progression (Taught)	Academic Services
University of Edinburgh Export Control and Sanctions Policy	Export Control	Edinburgh Research Office
URL Naming Policy	Computing	IT Services
Use of Operational Data Policy	Data Management and Security	IT Services
Vehicle Policy	Vehicle Management	Estates
Virtual Classroom Policy	Learning Technology	IT Services
Virtual Learning Environments Notice and Takedown Policy	Learning Technology	IT Services
Visiting and Non-Graduating Student Policy and Procedure	Other Academic Policies	Academic Services
Web Accessibility Policy	Computing	IT Services
Whistleblowing Policy and Procedures	Financial Code of Conduct	Finance
Withdrawal and Exclusion from Studies (Procedure)	Assessment and Progression (Taught and Research)	Academic Services
Work-Based and Placement Learning Policy	Programme and Course Delivery	Academic Services

Policy Directory

Our Policies